Fileman software allows lawyers to easily manage and store closed files.
As a Fileman client, you will no longer have the hassles of managing and storing your closed matter files. Fileman will visit your office each month to collect any closed files and will transport them to our secure facility for processing, providing you with an online library of closed matters that can be easily managed.
We will scan the front cover of each file or the entire file, dependant on your level of service. Files are then barcoded and catalogued for storage. Files sent to Fileman can be accessed through your practice management software or you can quickly search for files via a Cloud based portal. You can easily request retrievals, insert documents, view scanned files and authorise destruction.
For you this means NO MORE filing, NO MORE scanning, NO MORE updating spreadsheets and NO MORE archiving.
Fileman will take care of it all!
Fileman is a unique Cloud based solution, providing software to law firms to effectively manage files online with minimal effort. Our seamless software allows law firms to focus their efforts on billable activities whilst we manage the labour intensive tasks associated with retrieving files and storing closed matters.
Our single fee per matter approach means that law firms can capture and pass on the cost of file archiving to clients as a legitimate and recoverable disbursement.
Fileman integrates with practice management software and automatically generates a cost recovery disbursement to the clients’ ledger for a set and forget solution.
Best of all, our software is at ZERO COST to the firm!
Fileman securely stores your physical and digital files Free of Charge* for seven years, providing you with greater peace of mind knowing that your important files are safe and secure.
Our all-inclusive service means you won't get charged recurring fees for storage. You will see significant savings if you are currently using self-storage or traditional archiving providers whereby you are charged per box each month.
When Fileman collect your files they are transported to our secure storage facility which is equipped with CCTV, Access Control Systems, long and short range motion sensor alarms, perimeter fencing and fire suppression systems. When transferring files to digital format, documents are imaged and stored on our servers in a lossless and uncompressed format to safe guard against any future changes in technology.
*Subject to an active account.
At Fileman, we understand the importance of having easily accessible information so we have made our retrieval process quick and easy for you and available anytime. Files can be retrieved as a PDF online, and at ZERO COST! Retrieving a file is as simple as clicking a button or is just a phone call away. Physical file retrievals can be sent to you via our DX or courier service and you will only pay for the delivery of the file to your office.
Firms can expect to receive physical retrievals within 24-48 hours. For online PDF retrievals, the file will be made available to download from the Fileman portal within 2-4 business hours.